汽车电子产品公司诚聘office manager

Job Summary We are seeking an organized and detail-oriented Office Administrator to support daily office operations, inbound and outbound logistics, and order processing. The ideal candidate will coordinate incoming shipments, outgoing deliveries, customer orders, shipping documentation, inventory records, and communication with warehouse staff, suppliers, customers, and transportation providers to ensure smooth and timely operations. Key Responsibilities1. Inbound Logistics Coordinate and track incoming shipments from suppliers and vendors.Schedule deliveries and communicate arrival times with warehouse personnel.Verify incoming shipment details against purchase orders, packing lists, and invoices.Prepare and maintain receiving documents and shipment records.Report damaged, missing, or incorrect items to suppliers and management.Update inventory and receiving records in the company system. 2. Outbound Logistics Coordinate outgoing shipments and schedule pickups with carriers and freight companies.Prepare shipping labels, packing lists, bills of lading, and other required shipping documents.Verify shipment quantities, delivery addresses, and shipping instructions.Track outgoing shipments and communicate delivery updates to customers.Coordinate with warehouse staff to ensure orders are packed and shipped on time.Resolve shipping delays, delivery discrepancies, and transportation issues. 3. Order Processing Receive and process customer orders through email, phone, or the company's order management system.Enter orders accurately into the system and verify product codes, quantities, pricing, and shipping information.Check product availability and coordinate with the warehouse regarding order fulfillment.Monitor order status from receipt through shipment and delivery.Handle order changes, cancellations, returns, and customer inquiries.Maintain accurate order records and ensure timely processing of customer requests. 4. Office Administration Perform general administrative duties, including filing, data entry, document preparation, and recordkeeping.Maintain organized digital and physical files for orders, shipments, invoices, and purchase orders.Respond to emails and phone calls from customers, vendors, and carriers.Assist with invoice verification and reconciliation of shipping and receiving documents.Prepare daily shipment reports, order status reports, and other operational reports.Support management with additional administrative and operational tasks as needed. Job Type: Full-time Pay: $4,000. - $4,900.00 per month Language: Chinese (Mandarin Required) and English Ability to Commute: 1908 S Lynx Pl Ontario CA 91761 Work Location: In person Job Type: Full-time Benefits: 401(k)Employee discountFlexible schedulePaid time off Work Location: In person