Accounting & Operations Specialist $25 - $28

Pay: $25.00 - $28.00 per hour Job description: 财务及运营专员 发简历到 [email protected] Location: Ontario, CA Job Type: Full-Time Salary: 25-28/hour, depending on experience Schedule: Monday－Friday Fluent in both English and Mandarin Chinese is required Must be able to communicate professionally in English with vendors, trucking companies, freight brokers, payroll providers, and other business partners Must be able to communicate fluently in Mandarin Chinese with company management and internal team members Strong written and verbal communication skills in both English and Chinese About the Position We are a growing computer and e-commerce company located in Ontario, California. We are seeking a reliable, detail-oriented, and highly organized Accounting & Operations Specialist to join our team. This is an in-house position combining accounting, inventory cost tracking, payroll preparation, vendor payments, sales commission reporting, and inbound freight coordination. The ideal candidate should be comfortable working with numbers while also being able to coordinate with vendors, warehouses, trucking companies, and different departments within the company. This position works closely with company management and plays an important role in maintaining accurate financial and operational records. Key Responsibilities1. Inventory & Cost Accounting Maintain accurate records of incoming and outgoing inventoryRecord and verify purchase quantities, receiving quantities, and product costsTrack purchase prices and maintain accurate inventory cost informationAssist with inventory reconciliation and inventory adjustmentsInvestigate discrepancies between purchase orders, receiving records, and inventoryCalculate and maintain product cost informationAssist management with product cost and gross profit analysisMaintain organized purchasing and inventory documentation 2. Accounts Payable & Vendor Payments Enter and review vendor invoicesMaintain accurate Accounts Payable recordsReconcile vendor invoices and statementsTrack outstanding balances and payment due datesPrepare vendor payment schedulesPrepare payments for management approvalVerify payment amounts against invoices and purchase recordsMaintain organized records of vendor purchases and paymentsCommunicate with vendors regarding invoices, balances, and payment questions 3. Payroll Administration Prepare employee payroll informationReview employee hours, overtime, PTO, and other payroll-related informationVerify payroll data before submissionCoordinate payroll processing with the company's payroll providerReview payroll reports for accuracyMaintain payroll-related recordsAssist with payroll reconciliation and reporting 4. Sales Performance & Commission Track sales performance by salespersonPrepare weekly and monthly sales reportsCalculate sales commissions according to company commission policiesVerify sales and commission calculationsTrack sales from different sales channelsPrepare commission reports for management approvalAssist management with sales performance analysis 5. Freight & Logistics Coordination Coordinate inbound freight shipments after company purchases are confirmedContact trucking companies, freight carriers, and freight brokers for shipping quotesCompare freight rates, transit times, and service optionsSelect appropriate and cost-effective transportation methods based on shipment size, cost, timing, and urgencyArrange and schedule freight pickupsCoordinate pickup times with vendors, warehouses, trucking companies, and freight brokersProvide carriers with pickup addresses, contact information, pallet count, dimensions, weight, and shipment detailsTrack incoming shipments and follow up on shipment statusHandle delayed pickups, missed pickups, delivery delays, or other freight-related issuesReview freight invoices and verify transportation chargesMaintain freight cost recordsCompare carrier pricing and help management reduce transportation costsExperience with LTL, FTL, palletized freight, or freight brokers is preferred 6. General Accounting & Reporting Record daily financial transactionsPerform bank account reconciliationsPerform company credit card reconciliationsMaintain accurate accounting records in QuickBooksAssist with Accounts Receivable and payment trackingPrepare monthly accounting and management reportsOrganize financial documents for the company's outside CPAAssist with month-end and year-end closingMaintain accurate and organized financial records Qualifications 2+ years of accounting, bookkeeping, finance, or related experience preferredExperience with QuickBooks or similar accounting softwareStrong Microsoft Excel skillsGood numerical and analytical skillsStrong attention to detail and accuracyExcellent organizational and time-management skillsAbility to work independently and manage multiple responsibilitiesStrong follow-up and problem-solving skillsAbility to communicate professionally with vendors, employees, trucking companies, and other business partnersAbility to handle confidential financial and payroll informationBasic professional English communication skills requiredMandarin Chinese preferred Preferred Experience Candidates with experience in one or more of the following areas are strongly encouraged to apply: Inventory accountingWholesale or distribution companiesE-commerce companiesComputer hardware or electronicsQuickBooksAccounts PayablePayrollSales commission calculationsInventory and product cost trackingFreight coordinationLTL / FTL freightTrucking companies or freight brokersAmazon, Walmart, or eBay marketplace accounting Ideal Candidate We are looking for someone who is: Responsible and dependableDetail-orientedComfortable working with numbersOrganized and able to follow through on tasksAble to identify discrepancies instead of simply entering dataAble to communicate and coordinate with multiple departmentsInterested in a stable, long-term positionWilling to learn the company's business operations in addition to accounting Compensation Depending on experience and qualifications. Candidates with strong experience in inventory accounting, QuickBooks, payroll, AP, and freight coordination may qualify for compensation toward the higher end of the range. How to Apply Please submit your resume and a brief introduction describing your relevant work experience. If applicable, please highlight your experience with: QuickBooks | Inventory Accounting | Payroll | Accounts Payable | Sales Commission | Freight / Logistics Coordination Work Location: In person