Administrative Assistant

BASIC FUNCTION Senfeng Laser USA is a professional manufacturer specializing in metal processing equipment such as laser cutting, laser welding, laser cleaning, laser cladding, bending, automation, and machine tools. To meet the needs of our rapidly expanding business, we are hiring Administrative Assistant. The company offers competitive compensation and benefits, and sponsorship for H1B and Green Card processing for eligible employees. Under the direction of an assigned Administrator, perform a variety of complex and responsible secretarial, administrative assistance and research activities to relieve the administrator of administrative detail in a major, complex, program or function. The Administrative Assistant provides secretarial and administrative support to a Director of a department or service. REPRESENTATIVE DUTIES Organize and manage day-to-day activities of an assigned office to assure efficient and effective office operations; coordinate communications; relieve the administrator of detailed administrative procedures. Perform a variety of duties independently in support of functions delegated to assigned administrator; interpret and apply rules and regulations as appropriate. Type a variety of materials such as correspondence, agendas, minutes, reports, forms, applications, memoranda and other documents. Coordinate communication between the different departments, obtain and provide information, coordinate activities and resolve problems. Utilize judgment in screening and maintaining the concerns or complaints presented by customers. Greet office visitors and answer telephone calls, screen and direct calls and visitors to appropriate personnel; take and relay messages; Organize, develop and maintain a variety of records, logs, files and departmental reports, verify data for accuracy, completeness and compliance with established procedures; input and retrieve data in computer systems as required; Schedule meetings, conferences, appointments and travel accommodations for assigned engineers or staff, maintain engineers. calendar. Receive, open and route mail; screen and respond to customer's mail as appropriate. Order, issue and maintain department supplies, forms and equipment. Operate a variety of office equipment including personal computer terminals, peripheral devices, related word processing and database or spreadsheet software programs; operate multiplex telephone system, electronic mail system, typewriter, calculator, facsimile equipment and copier. Maintaining and verifying current budget information; monitor expenditures and assist in budget preparation as required. Train, provide work direction and monitor progress of engineers and other clerks as assigned. Perform related duties as assigned. JOB QUALIFICATIONS Education and Experience: Any combination equivalent to: B.A Degree, including or supplemented by courses in secretarial science and 2 years of increasingly responsible secretarial experience. Language: Written, spoken fluently in both English and Mandarin OTHER QUALIFICATIONS: Knowledge/Areas of Expertise: Organization and objectives of assigned department or program. Modern office practices, procedures and equipment. Financial and statistical record-keeping techniques. Correct English usage, grammar, spelling, punctuation and vocabulary. Oral and written communication skills. Interpersonal skills using tact, patience and courtesy. Computer hardware and word processing and database or spreadsheet software application programs. Telephone techniques and public relations etiquette. Abilities/Skills: Perform secretarial and administrative duties with speed and accuracy and maintain confidential records. Interpret, apply and explain rules, regulations, policies and procedures of assigned office. Make arithmetic computations quickly and accurately. Work independently with little direction. Establish and maintain cooperative and effective working relationships with others. Plan and organize work. Meet schedules and time lines. Assemble data and prepare reports. Analyze situations accurately and adopt an effective course of action. Communicate effectively both orally and in writing. Operate a variety of office equipment including computer terminal, printer, multiplex telephone system, typewriter, calculator, facsimile equipment and photocopier. Maintain a variety of files, records and logs. Participate upon various positions assignment. Train and provide work direction to others. Base Location: Ontario California Hourly Rate: $23.00-$30.00 BENEFIT ·Flexible working hours. ·Various medical insurance options (Medical, Dental, Vision), 401K Match, Flexible Spending Account (FSA), life insurance, long-term and short-term disability insurance, workers' compensation, etc. ·Comprehensive paid leave system. ·Sponsorship for eligible employees for H1B and Green Card. 森峰激光美国公司是一家专业的金属加工设备制造商，专注于激光切割、激光焊接、激光清洗、激光熔覆、折弯、自动化和机床等产品。为了满足我们快速增长的业务需求，我们现招聘行政助理。公司提供具有竞争力的薪酬和福利，并为符合条件的员工提供H1B和绿卡申请担保。 在指定行政人员的指导下，执行各种复杂且负责的秘书、行政协助和研究活动，以减轻行政人员在重大、复杂项目或职能部门的行政工作。行政助理为部门或服务部门的主管提供秘书和行政支持。 主要职责 组织和管理指定办公室的日常活动，确保办公室高效运作；协调沟通；减轻行政人员繁琐的行政程序负担。 独立履行各项职责，支持指定行政人员的职能；解释并酌情应用规章制度。 负责打印各种材料，例如信函、议程、会议记录、报告、表格、申请表、备忘录和其他文件。 协调各部门之间的沟通，获取并提供信息，协调各项活动并解决问题。 运用判断力筛选并维护客户提出的疑虑或投诉。 接待办公室访客并接听电话，筛选并将来电和访客转接给合适的人员；记录并传达信息； 整理、开发和维护各种记录、日志、文件和部门报告，核实数据的准确性、完整性和是否符合既定程序；根据需要在计算机系统中输入和检索数据； 为指派的工程师或员工安排会议、会谈、预约和差旅安排，维护工程师的日程表。 接收、打开和转发邮件；筛选并根据需要回复客户邮件。 订购、发放和维护部门用品、表格和设备。 操作各种办公设备，包括个人电脑终端、外围设备、相关的文字处理和数据库或电子表格软件程序；操作多路复用电话系统、电子邮件系统、打字机、计算器、传真设备和复印机。 维护和核实当前预算信息；监控支出并根据需要协助编制预算。 培训、指导工作并监督指派的工程师和其他文员的进度。 执行指派的相关职责。 任职资格 教育背景及经验： ：学士学位，包含或辅修秘书学课程，以及两年职责递增的秘书工作经验。 语言： 流利的英语和普通话书写及口语能力 其他资格： 知识/专业领域： 熟悉指定部门或项目的组织架构和目标。 现代化的办公规范、流程和设备。 财务和统计记录保存技巧。 正确的英语用法、语法、拼写、标点符号和词汇。 口头和书面沟通能力。 运用得体、耐心和礼貌的人际交往能力。 计算机硬件、文字处理、数据库或电子表格软件应用程序。 电话技巧和公共关系礼仪。 能力/技能： 快速准确地履行秘书和行政职责，并妥善保管机密记录。 解读、应用并解释指定办公室的规章制度、政策和程序。 快速准确地进行算术计算。 无需指导即可独立工作。 与他人建立并保持合作有效的工作关系。 规划和组织工作。 按时完成工作。 收集数据并编写报告。 准确分析情况并采取有效的行动方案。 进行有效的口头和书面沟通。 操作各种办公设备，包括电脑终端、打印机、多路复用电话系统、打字机、计算器、传真设备和复印机。 维护各种文件、记录和日志。 参与各种职位分配。 培训并指导他人工作。 工作地点：Ontario California 薪资待遇：$23-$30/小时 福利待遇： 优厚的薪资待遇。 灵活的工作时间。 提供多种医疗保险（Medical、Dental）401K Match，Flexible Spending Account (FSA)，人寿保险、长期和短期伤残险，工伤险等。 完善的带薪假制度。 可为符合要求的员工办理H1B和绿卡。